Admin Asst Sr Healthcare

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Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day

• 2:1 Match on retirement savings

Responsibilities*

Provide complex secretarial support for Medical Procedure Unit administrative team. Maintain management team calendars and schedule meetings. Coordinate meetings, room reservation, prepare agenda, and take minutes. Respond to inquiries regarding highly sensitive and confidential material. Maintain filing and record keeping systems. Exercise initiative, independent judgment, a service-oriented attitude and follow-through in deadlines in a timely fashion. Communicate effectively with staff, support and maintain positive relationships. Develop and support excellent working relationship with division staff. Support change and process implementation with a positive attitude.

Process and submit biweekly and monthly payroll for bargain and non-bargain staff; follow up with any payroll issues. Provide attendance, PTO, probationary reports on a regular basis. Maintain staff personnel information in OneStaff for newly hired staff and updating existing information as needed.

Partner with Unit managers and HR to post positions. Assist with hiring process; onboarding and off boarding process, maintain email lists, pager distribution, locker assignment and staff phone lists. Maintain all personnel files in accordance with Joint Commission standards.

Process and reconcile various financial transactions including the placement of orders via P-Card and Purchase Order, and travel/hosting expense reports. Maintain database for MNA funds for nursing staff.

Required Qualifications*

• Associate degree or equivalent combination of education and experience.

• 4+ years of recent administrative and timekeeping experience.

• Excellent verbal and interpersonal skills with a strong customer focus.

• Excellent organization, multi-tasking skills and an ability to work independently and to exercise judgement in setting priorities.

• Must be energetic, assertive and highly motivated with a positive and professional attitude.

• Demonstrated ability to apply good judgment and handle confidential materials and situations with sensitivity and discretion is required.

• Good problem-solving skills, initiative, flexibility and creativity.

NOTE: Required qualifications must be met by the candidate in order to be interviewed and considered for the position.

Desired Qualifications*

OneStaff experience preferred. Knowledge of the University policies and procedures demonstrated ability to use the following: Microsoft word and excel, M-Market site, M-Pathways, Google Docs, Peoplesoft, and One-Staff. Two to three years payroll/personnel experience preferred. Ideal candidate will have an excellent attendance record. Demonstrated ability to problem solve. Reasonable knowledge of the University of Michigan Health System policies.

Work Schedule

Hours: 40 hours Monday through Friday

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

248602

Working Title

Admin Asst Sr Healthcare

Job Title

Admin Asst Sr Healthcare

Work Location

Michigan Medicine - Ann Arbor

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Um Hospital

Department

MM UH MPU Admin

Posting Begin/End Date

5/13/2024 - 5/20/2024

Career Interest

Healthcare Admin & Support

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