Academic Grants Specialist

Date Posted: May 17, 2024

Requisition ID: 443926

Location:

Indianapolis, IN, US, 46204

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Department of Education (IDOE):

The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:

• Delivering quality, purposeful educational opportunities for each student

• Elevating and supporting Indiana’s educators

• Increasing partnerships and delivering aligned, effective, and efficient support

  Salary:

  This position traditionally starts at an annual salary of $59,800. Salary for this position may be commensurate with education and job experience.

  Role Overview:

  The Academic Grant Specialist monitors grant objectives, outcomes, and actions to achieve agency goals. You will assist with the preparation of grant applications in the State’s eCivis software and monitor the expenditures of assigned grant programs. You will assist applicants in determining area or program needs, provide suggestions concerning application procedures, and review grant applications for approval or denial. You will also monitor grant applications, agreements, and accounting documents to ensure accurate budget information, adherence to grant conditions, and proper utilization and accounting of federal and state resources.

  After grant applications are finalized, you will enter grants into the contract management. You will manage grant amendments according to defined internal schedules, review invoices, and recommend reallocations if necessary.

  You will also lead workshops and training conferences for applicants.

A Day in the Life:

The essential functions of this role are:

• Monitor education program/initiative objectives, outcomes, and actions to achieve agency goals.

• Interpret and explain policies, rules, regulations, or laws to constituents within educational institutions.

• Implement strategic action plans to address program gaps and opportunities.

• Prepare and disseminate reports on program effectiveness.

• Ensure program requirements adhere to federal and state policies and grant compliance.

• Assist in the training and development of education system employees or agency consultants on program requirements and usage.

• Serve as a liaison between the agency and other state and federal agencies.

  The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

What You'll Need for Success:

• A bachelor’s degree in education with at least 2 years of relevant experience, OR 6+ years of experience in a related field of expertise.

• Specialized knowledge of education programs and services including pertinent rules and regulations.

• Knowledge of financial grants management and funding.

• Knowledge of grant implementation, monitoring, and fiscal control practices.

• Knowledge of state and federal laws and regulations governing grant administration.

• Exemplary interpersonal, writing, and effective communication skills.

• Knowledge of accounting principles and practices.

• Ability to administer, monitor, and review grant contracts.

• Ability to research, interpret, and apply state and federal laws and regulations governing grants administration.

• Ability to develop, monitor, and evaluate grant program compliance.

• Ability to develop, plan, administer, manage, and organize complex programs and activities.

• Ability to prepare, present, and review oral and written technical information and materials.

• Strong technology, problem-solving, and project management skills.

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.