JOB TITLE:                Finance and Operations Officer

REPORTS TO:           President & CEO

STATUS:                    Salaried, full-time, exempt (37.5+ hours/week)

Position Summary:

The Finance and Operations Officer for the Manistee County Community Foundation (MCCF) is responsible for maintaining the financial integrity of the Community Foundation by ensuring the accurate and timely implementation and accounting of the Foundation's finances and investments according to policies and procedures approved by the Board of Directors and supporting the general operations of the Foundation.

Primary Duties and Responsibilities

Financial management:

      Finance and accounting activities:

• manages accounting functions: accounts payable, accounts receivable, bank deposits and reconciliations, administrative fees, general ledger accounts, and period-end fiscal accounting
• maintain financial statements and reports in accordance with generally accepted accounting principles (GAAP) and ensure compliance with internal financial and accounting policies and procedures
• prepare all supporting information for annual audit and 990 and supports external auditors as necessary
• prepare other required filings and ensure filings submitted by annual deadlines
• maintain documentation related to authorization, opening and closing of all accounts
• staff Finance & Investment Committee activities including preparation of fiscal year work plans, and meeting agendas and materials
• prepare and present financial information and reports as requested by President & CEO, Treasurer, and Finance & Investment Committee
• prepare financial reports for staff
• assist with processing gift contributions per the internal controls procedures
• prepare cash disbursements for operations, grants and fund allocations
• preparation of operating budget in consultation with President & CEO and monitor approved operating budget
• oversee payroll as processed through contracted payroll service
• monitor cash management and request transfer of funds to maximize earnings and provide liquidity
• provide reports and accounting for special project funds
• calculate annual spending policy amount for all endowment funds
• prepare and distribute letters fund contacts to advise of annual spending allocations
• communicate information as needed to donors, primary fund contacts, and Board members including monthly and quarterly financial reports
• oversee financial information and data in the Foundation's database

• develop and continuously improve internal financial processes and policies as needed

        Investment activities:

• monitor, reconcile statements and report on investment activity, performance and fees on monthly basis

• staff Finance & Investment Committee investment related activities, including impact investments, including preparation of fiscal year work plans, and meeting agendas and materials
• serve as primary point of contact for investment consultants
• allocate investment activity to fund accounts on a monthly basis
• monitor cash flow requirements to assure proper movement of funds to meet obligations

Operations Management:

administer employee records including benefits payments and maintain associated records and reports

oversee maintenance of IT and other office equipment and serves as primary point of contact for technology and telephone service providers.

maintain and monitor insurance and other financial commitments as requested

respond to surveys and questionnaires concerning the financial operation of the Foundation

assist with accreditation process of